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Each family in the preschool has a job. The success of our
school depends on the support and cooperation of all families. Please read the
Job Descriptions to help you determine the job for which you are best suited. If
you are registering for September, job selection will be done at the August
Coffee Party. If you are registering mid-year, please contact the Enrollment
person to determine which jobs are available.
Executive positions (click on each title for job description)
(Executive members are elected at the May General Meeting.)
Non-executive positions
HAPPY CORNER PARENT PARTICIPATION
PRESCHOOL
Jobs Description
(subject to minor
revisions)
PRESIDENT
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maintains regular contact with general membership |
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convenes and presides over all General and Executive meetings |
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ensures decisions are made and carried out |
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works in partnership with teacher and teacher assistant to
guide the policy of the group |
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is responsible for the administration of the school |
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attends local Presidents’ meetings arranged by the Vancouver
CPPP Branch |
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receives and checks bank statements and gives to Treasurer |
VICE-PRESIDENTS (one for each
class)
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assists the president and assumes the President’s
responsibilities as required due to illness or other absence |
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organizes any special committees as needed |
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phones all families after first month of school to ensure they
understand and are comfortable with their jobs |
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ensures assigned jobs are being performed effectively by duty
parents throughout the school year |
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maintains close contact with membership |
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organizes toy washes three times per year |
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enforces missed meetings policy, upon notification from Parent
Education person |
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ensures caretaker of Falaise Park Hall has a copy of Calendar
of Events |
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makes booking arrangements to reserve the school for any
special event/occasion |
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organizes semi-annual floor washes and wax |
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>responsible for yearly review of preschool |
SECRETARY
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keeps accurate records of all Executive and General meetings |
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handles all correspondence, keeps and maintains all the
preschool’s correspondence and official documents |
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posts a copy of the minutes of all Executive and General
meetings on the bulletin board |
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shall do photocopying as requested and maintain photocopy
machine and related supplies (paper and toner) |
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shall do the typing as requested for items pertaining to
school business |
TREASURERS
Bookkeeper
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records invoices, deposits and cheques |
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maintains accounts payable |
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gives books to accountant to prepare monthly statements |
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maintains records of all fees and enrollments |
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writes cheques |
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develops balance sheets |
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prepares monthly financial statement |
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manages teachers’ salaries |
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files tax return |
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makes application for casino funds grant |
FUNDRAISING CHAIRPERSON
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organizes all fundraising events of the preschool and
encourages all parents to participate equally to meet the school’s
projected budget |
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collects all funds and delivers them to the Treasurer |
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prepares a list of all major fundraising events prior to the
first General meeting |
ENROLLMENT CHAIRPERSON
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plans and executes enrollment policies |
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receives enrolment forms, and Parent Agreement forms for the
school file |
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prepares membership lists |
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refers classroom observations by prospective new members to
Orientation Person |
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ensures members understand their respective jobs and can
perform them effectively |
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organizes annual Open House and attends August Coffee Party |
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updates and maintains preschool parent handbooks |
ENROLLMENT ASSISTANT/ADVERTISING
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assists Enrollment Chairperson as required |
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promotes Happy Corner Preschool within the neighbourhood
through community centres, health centres, libraries, churches, schools,
pools, rinks, stores, etc. |
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arranges distribution of advertising materials |
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arranges advertising through TV, radio and local newspapers |
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helps to organize and attends annual Open House |
ORIENTATION (one for each class)
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assists in the preparation of new members for their duty
parent education responsibilities in a PPP program |
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outlines the 10 hours orientation prerequisite for new members
and keeps a record of the completed hours and advises Enrollment person when
orientation is complete |
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arranges classroom observations by prospective new members
after referral from Enrollment Chairperson |
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notifies Duty Scheduler when a new parent is fully oriented to
do a duty |
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explains and supplies reading materials of PPP requirements,
the Preschool’s philosophy, teacher’s philosophy, organization of the
preschool, and tasks on duty days |
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shows new members the physical layout of the school |
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attends the Open House and the August Coffee Party to speak
with new members |
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may be asked to assist with advertising |
PARENT EDUCATION
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arranges the parent education portion of each General meeting
including introducing the speaker |
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prepares a budget to accommodate speakers throughout the year
as well as other parent education materials |
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promotes and distributes educational/advisory materials on
parenting, health and safety issues |
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prepares sign-in sheets and tracks parent attendance at
General Meetings |
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responsible for Parent Education Make-ups including: informing
parents who have not yet made up meetings, ensuring alternate Duty Parents
do their Make-ups, and informing VP’s of Parents who have “missed” meetings. |
NEWSLETTER
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produces a monthly newsletter to keep parents advised of
school activities and community events |
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collects articles from executive, other parents, teachers,
Parent Ed person, community centres, etc. |
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distributes newsletter through cubbies or at General meetings |
CREATIVE ASSISTANT
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maintains school photo album |
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cuts paper, decorations, as requested by teachers |
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prepares play-doh monthly |
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cleans tools (i.e. scissors are free from glue/paint, markers
are working) |
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helps with special projects |
DUTY SCHEDULER
AND TELEPHONER (one for each class)
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draws up a duty schedule for qualified duty parents |
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assigns duty days equally among parents considering their
employment, health, availability, etc. |
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prepares monthly calendars, including duty days, important
dates, excursions, birthdays, furniture moves, meetings |
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distributes schedule 2 weeks in advance of the month scheduled |
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communicates with Enrollment/Orientation person prior to
scheduling new parents for duty days to ensure they are fully oriented |
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telephones each member to remind them of up-coming events, as
requested by the Executive or teachers |
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maintains a list of those contributing food and draw prizes
for General meetings and informs contributing members prior to the meeting |
FURNITURE MOVE
SCHEDULER AND RENFREW LIAISON
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attends Renfrew Community Association meetings as required,
acting as liaison between preschool and Association |
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coordinates furniture moves before and after a hall rental
together with Furniture Move Assistants |
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assigns furniture moves equally among the parents (considering
such things as parent preference for the day of moving and experience level)
with as much advance notice as possible, both by telephone and in writing |
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ensures “map” of classroom is up to date for setting up
and putting away |
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notifies teacher of moves in advance so they can prepare
classroom |
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prepares a list of parents who are willing to do extra moves
for payment of $20.00/move |
FURNITURE MOVE &
FUNDRAISING ASSISTANTS
(four or more)
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acts as a Team leader for each group |
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ensures keys are brought to the move |
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calls each team member prior to the move to remind them of the
move |
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informs Furniture Move Scheduler of any problems/no-shows |
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assists the Fundraising Chairperson |
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will organize the monthly draw at General meetings |
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will be responsible for one of four tasks:
A & B) Bottle Returns
C)Chocolate sales and "Pennies for
Preschool"
D)Event supporter (Pub Nights) |
LIBRARIAN, SCHOLASTIC
BOOKS AND SHOPPING
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purchases new books and borrows library books for the parent
library and periodically draws the membership’s attentions to the contents
of the library |
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maintains library system for loaning books |
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distributes order forms and collects Scholastic orders each
month |
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delivers books to parents |
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keeps record of books purchased for school from Scholastic for
inventory purposes |
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purchases school supplies as needed and as requested by the
teacher |
SOCIAL CONVENER
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purchases refreshment supplies including coffee, tea, sugar
and milk |
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sets up chairs for the General meetings prior to 6:45 p.m. |
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makes tea and coffee and puts out refreshments |
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puts away all chairs after the meeting and ensures the
classroom is set up again |
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washes used cups and cleans kitchen |
LAUNDRY AND SEWING
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washes all dirty towels and clothes weekly |
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alters and sews dress-up clothes |
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September, Christmas, Spring Break and June: takes home and
washes dress up clothes, and paint smocks |
EQUIPMENT/EQUIPMENT
REPAIRS AND INVENTORY
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responsible for planning (with assistance from the teachers
and Executive), purchasing and construction of/or maintenance of all
equipment |
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responsible for pick up and return of rented equipment |
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keeps toys, tricycles, etc. in good repair and attends to
minor repairs in the preschool |
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responsible for the year-end inventory and sending copies of
this to council |
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checks and restocks earthquake supplies twice a year |
HOUSEKEEPING/HEALTH
AND SAFETY (four in total)
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weekly basis - responsible for light house keeping of the
school (two families will perform same duties, each on alternate weeks -
i.e. actually bi-weekly job) |
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monthly basis - responsible for heavy duty cleaning from the
list provided by teachers (two families will perform different duties, each
on a monthly basis) |
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stocks first aid kit |
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ensures all items in preschool are properly labeled for safety
(i.e. bleach bottles, soap bottles, paints, glues, etc.) |
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ensures fire extinguisher has been serviced and replaces
batteries in smoke detectors twice a year |
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checks outlets for safety plugs on a continual basis |
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